Pooling Network for spare parts emergencies

Spare parts pooling means sharing inventory across sites instead of every plant holding its own separate stock. For you, this creates less redundancy, lower inventory costs, and better availability of critical parts across the network. In many large organisations, the same part ends up sitting in multiple storerooms without coordination — tying up capital and creating waste. With SPARROW.Pool, you get a structured, secure, and transparent way to pool stock across locations, so your teams can collaborate more effectively and unlock real savings from your MRO spare parts.

Yes — SPARROW.Pool isn’t limited to your own sites. You can also collaborate with trusted external partners such as OEMs, service providers, or third-party warehouses. This is especially valuable if contractors hold critical spares or if a logistics partner manages stock centrally for several plants. The platform lets you define who sees what, who can reserve parts, and how transfers work — all while keeping full control over compliance and auditability. You can also track ownership, usage, and replenishment responsibilities seamlessly. By extending your pool beyond internal silos, you make your spare parts strategy more agile, resilient, and cost-efficient. You can find more about internal and external pooling on our blog.

If you run operations across several plants, pooling spare parts can make a big difference. It lets you keep service levels high without inflating inventory, ensures emergency coverage across locations, and prevents over-purchasing of slow-moving or high-value items. Pooling also sets the stage for smarter procurement, more accurate planning, and stronger central governance. With SPARROW.Pool, you get the visibility, rules, and workflows to manage shared inventories confidently — even in highly regulated industries.

Pooling works best for high-cost, low-rotation, or long-lead-time items — the parts you can’t do without but rarely need, like motors, sensors, actuators, or specialised tools. On their own, these parts often sit idle in multiple storerooms, tying up capital and risking obsolescence. By pooling them, you lower overall stock value while keeping — or even improving — availability when it matters most. SPARROW.Pool helps by analysing consumption data and criticality, so you know exactly which parts are the best candidates for sharing across your network.

SPARROW.Pool is built to make collaboration easy while still giving each site the autonomy it needs. You can set clear rules for ownership, reservations, access rights, replenishment responsibilities, and cost-sharing. Everyone sees in real time which site holds a part, under what conditions it can be transferred, and how traceability is ensured. That way, you get transparency and accountability across the network — without the confusion, manual effort, or loss of control that often comes with inter-site spare parts exchanges.

Yes — SPARROW.Pool is designed with traceability and compliance at its core, so it works even in highly regulated environments such as pharmaceuticals, food & beverage, or chemicals. You can track the full history of every part, apply approval workflows for transfers, and make sure documentation meets GMP, audit, or validation requirements. This way, you get the flexibility to share stock across sites while staying fully compliant — something most ERP systems can’t offer natively for MRO spare parts.

You only need the basics to begin: inventory and master data exports from the sites you’d like to include — things like part numbers, stock levels, criticality, and consumption history. SPARROW takes it from there, analysing the data to highlight pooling opportunities. You don’t have to prepare or clean the data upfront; our team supports you through every step. Many companies start small with just a few plants and then expand the pool over time, following their own roadmap and resources.

With SPARROW.Pool, you don’t need to rely on emails or spreadsheets to move parts between sites. The platform gives you built-in tools to request, approve, and track transfers in one place. You can see which parts are available for sharing, reserve what you need, and log every movement with a full audit trail. Access rights can be tailored by role or plant rules, so you stay in control while keeping collaboration smooth and transparent.

SPARROW.Pool is designed to cut down on redundant stock while keeping critical parts available when you need them. Many companies find they’re holding the same expensive item in multiple plants “just in case.” By pooling these parts, you reduce duplication, free up working capital, and lower the risk of obsolescence — all while maintaining, or even improving, availability. It’s a practical way to bring your spare parts management in line with company-wide cost and efficiency goals.

SPARROW.Pool is designed for the people managing and coordinating spare parts every day. At site level, maintenance planners and storeroom managers use it to see what’s available, identify pooling opportunities, and handle requests. At group level, central engineering, procurement, and operations leads use it for oversight, governance, and cost optimisation. Each role gets tailored views and access, so local teams keep flexibility while central teams get the visibility they need to scale pooling confidently across your network.

No — you don’t have to. SPARROW.Pool works with the data you already have, even if it isn’t perfect. The platform includes tools to spot duplicates and inconsistencies, so you can get going right away. Many companies start directly with pooling because it delivers fast, visible savings and strengthens cross-site collaboration from day one. If you want to go further later, you can always add SPARROW.Clean to improve data quality and governance over time.

Yes — SPARROW.Pool is built for a phased rollout. You can start small with one region, business unit, or a few plants, and expand as results come in. There’s no need for heavy upfront ERP integration, so you can move quickly, capture early wins, and build momentum internally. As you grow, the platform scales with you — making it easier to turn those first successes into a broader MRO transformation.