Custom spare parts inventory planner

Spare parts planning plays by different rules than production planning. Production parts usually follow predictable demand through BOMs, but spare parts are used irregularly — during breakdowns or preventive maintenance. That means uncertainty, long lead times, and higher risk if the part isn’t available. Traditional ERP logic often can’t handle these realities. With SPARROW.Plan, you get a tailored approach that considers criticality, failure history, and service levels, so you can plan based on real maintenance needs — not just past usage or blanket safety stock rules.

Not every spare part has the same impact. Some can be ordered as needed without much risk, while others are vital to keep your production lines safe, compliant, and running without downtime. That’s what criticality captures: the real business impact of a part. Most ERP systems treat all items the same, which often leads to overstocking the wrong things and understocking the essentials. With SPARROW.Plan, you get a clear criticality framework that helps you focus on what really matters. This way, you improve availability for high-impact parts while cutting waste on items with low operational risk.

Spare parts planning is often reactive — but it doesn’t have to be. SPARROW.Plan gives you structure and intelligence so you can move beyond gut feeling or outdated min/max rules. You see real consumption patterns, lead times, and service levels in one clear interface, and you can assess part criticality to guide your stocking strategies. By bringing procurement, maintenance, and data together, you make faster, more confident decisions that reduce emergency orders, boost equipment uptime, and keep inventory optimised across all your sites.

With SPARROW.Plan, you can directly improve the KPIs that matter most in MRO:

• Fewer stockouts of critical spares
• Lower overall inventory value
• Reduced express and emergency orders
• Higher service level performance
• Better forecast accuracy for high-risk items

These improvements don’t just cut costs — they also strengthen collaboration across maintenance, procurement, and supply chain. By linking spare parts planning to real usage and risk, you drive measurable impact and build a more resilient operation.

Yes — that’s one of its biggest strengths. With SPARROW.Plan, your central team can roll out consistent planning logic across multiple sites while still allowing for local flexibility. You can apply shared criticality scoring, planning categories, and reorder strategies, and track adoption through clear dashboards. This gives you transparency, easier governance, and the ability to benchmark performance across plants — an essential step if you want to harmonise MRO processes at scale.

You don’t need anything complicated to get started. Basic exports from your ERP or CMMS — like your spare parts master data, inventory levels, consumption history, lead times, and supplier details — are enough. SPARROW.Plan takes this data, analyses patterns, and highlights risks to give you smart planning recommendations. The onboarding is designed to be fast and practical, so your teams can start working with real results in just a few weeks.

SPARROW.Plan gives you a structured framework to score the criticality of your spare parts. It considers factors like production impact, safety relevance, supplier lead times, and how unique a part is — and you can adapt the scoring to fit your own maintenance or reliability standards. The platform walks your teams through the process with clear criteria and visuals, so maintenance and engineering can assess parts consistently. This way, you make smarter planning decisions and keep alignment across all your sites.

Yes — SPARROW.Plan is designed to link planning directly to procurement. Once your planning decisions are set, recommendations can be exported or connected back into your ERP or sourcing platform. The system also flags opportunities to bundle orders, evaluate critical suppliers, and pool demand across plants. This way, your planning insights turn into real procurement value — helping you cut MRO spend while still securing the availability of the parts you need most.

Spare parts planning isn’t something you set once and forget. We recommend reviewing your logic at least quarterly — or whenever equipment, supplier lead times, or production processes change. SPARROW.Plan makes this easier by continuously tracking part performance, flagging anomalies, and even notifying you when an update is needed. For example, if a supplier’s lead time suddenly increases, SPARROW.Plan can recommend holding a higher stock level to avoid a costly stockout. This way, your MRO strategy stays agile, up to date, and always aligned with operational reality — not just static ERP settings.

SPARROW.Plan is designed for the people who make MRO decisions every day. Maintenance managers, reliability engineers, planners, and procurement teams all work in the system — each with dashboards and workflows tailored to their needs. Maintenance teams can focus on criticality and uptime, procurement can optimise volumes and timing, and central teams can roll out consistent planning rules across sites. By bringing everyone together on one platform, you gain transparency, alignment, and a shared way of working across the entire MRO value chain.

No — you don’t. SPARROW.Plan is built to work with or without ERP integration. You can begin with simple data uploads and only connect it to your ERP later if and when it makes sense. This modular approach lets you prove value quickly, without long IT projects. Many manufacturers start standalone and decide to integrate once the benefits are clear and the workflows are established.

No — you can start with SPARROW.Plan straight away. Even if your spare parts data is incomplete, inconsistent, or spread across systems, the platform helps you make better planning decisions with what you have today. Clean and standardised data from SPARROW.Clean can enhance planning later, but it’s not a prerequisite. Many companies choose to begin with SPARROW.Plan because challenges like stockouts, critical part gaps, and inefficient reorder policies are the most urgent issues they want to solve. Thanks to SPARROW’s modular design, you can focus on the problems that matter most first — and expand into areas like data cleansing, inventory optimisation, or stock pooling whenever the time is right.